Features

StaffEasy Features

Order management

Transform your recruitment process with StaffEasy's advanced Order Management system! Our intuitive platform allows employers to effortlessly place and manage orders for your services, ensuring a seamless experience from start to finish. With customizable order forms tailored to your specific needs, employers can easily provide the necessary information to get the right candidates quickly.

Stay organized with real-time tracking of all orders, enabling you to monitor progress and respond promptly to employer requests. Our system also supports automatic invoice generation, simplifying billing and ensuring timely payments. Plus, with features like candidate shortlisting and interview scheduling integrated directly into the order management process, you can streamline operations and enhance collaboration.

Empower your team and delight your clients with StaffEasy's Order Management, where efficiency meets simplicity, allowing you to focus on what truly matters: finding the perfect candidates for every role!

Employer Management

Elevate your recruitment strategy with StaffEasy's comprehensive Employer Management system! Designed to streamline interactions and enhance relationships, our platform empowers you to manage all employer accounts effortlessly. With a user-friendly interface, you can easily onboard new employers, track their activity, and maintain detailed profiles that include their preferences and past orders.

Stay connected with employers through automated notifications ensuring they are always informed and engaged. Our robust reporting tools provide valuable insights into employer performance and satisfaction, allowing you to tailor your services to meet their unique needs.

With StaffEasy, you can also facilitate seamless communication between employers and candidates, making it easier to schedule interviews and manage feedback. Strengthen your partnerships and drive success with our powerful Employer Management features—where building lasting relationships is just a click away!

Candidate Management

StaffEasy simplifies candidate management, providing a robust platform to track, engage, and organize your talent pool. Each candidate on the portal has an account, enabling them to log in and manage critical activities like viewing their employment history, taking tests, or preparing for upcoming interviews.

Key Features:

  • Streamlined Registration: Allow candidates to self-register or manually create accounts for them. Add custom fields to gather the specific information your organization needs.
  • Categorization: Group candidates into categories, such as skill sets or job types, to enable tailored searches for employers.
  • Visibility Controls: Choose which candidates are public and available for shortlisting or restrict access for internal use only.
  • Custom Profiles: Create detailed candidate profiles with custom fields and sections for comprehensive data collection.
  • Search & Shortlist: Easily search, filter, and shortlist candidates based on criteria like age, gender, or custom attributes.
  • Interaction Logs: Track interactions through notes and attachments to maintain a complete history for every candidate.
  • Import & Export: Seamlessly import candidate data from external sources or export lists for offline use.
  • Employment Status Tracking: Flag candidates as employed, public, or restricted to maintain an up-to-date overview of their availability.

StaffEasy's candidate management system helps streamline recruitment processes, ensuring you connect the right candidates with the right opportunities effortlessly.

Learning Management System

StaffEasy's integrated Learning Management System (LMS) empowers you to create, manage, and sell courses effortlessly. Whether you're training candidates or offering professional development, StaffEasy provides the tools to deliver a seamless learning experience.

Key Features:

  • Easy Course Creation: Design courses with rich content including text, videos, quizzes, and downloadable materials. Add multiple classes and lectures to structure your training.
  • Course Monetization: Set your courses as free or paid, with flexible payment options for candidates.
  • Customizable Scheduling: Define course start dates, end dates, and enrollment deadlines to match your timeline.
  • Test Integration: Incorporate tests and quizzes to evaluate candidates' understanding and set pass marks for certification.
  • Certification: Automatically generate certificates for candidates who successfully complete their courses.
  • Instructor Management: Assign instructors to courses and display their profiles for credibility and guidance.
  • Class & Lecture Management: Organize courses into classes and lectures, with easy drag-and-drop ordering for a logical flow.
  • Flexible Visibility: Make courses public, private, or enforce enrollment capacities to suit your audience and goals.
  • Student Management: Track student progress, manage enrollments, and communicate effectively through integrated messaging tools.

With StaffEasy's Learning Management System, you can streamline your training programs and deliver value to your candidates, helping them build the skills they need for success.

Assessments

StaffEasy's Assessments feature empowers employers to create and conduct assessments for potential candidates, ensuring a comprehensive and accurate assessment of their skills and abilities.

With StaffEasy, you can easily create assessments with multiple tests in multiple formats (multiple choice, multiple response, true or false, short text, long text and coding challenges), allowing candidates to take the assessments online.

Our assessment feature supports webcam capture of students which allows you to capture their behaviour in real-time and minimise cheating.

The assessment featuer comes with flexible access controls. You can make an assessment open to all candidates, assigned to a course or only accessible via invitations.

Placements

StaffEasy's Placement Management system streamlines the process of matching employers with the perfect candidates. Whether you're managing short-term assignments or long-term placements, StaffEasy ensures every detail is organized for success.

Key Features:

  • Comprehensive Placement Records: Maintain detailed records for each placement, including start and end dates, employer and candidate details, and salary information.
  • Active Placement Tracking: Easily identify ongoing placements and monitor their progress with real-time updates.
  • Employer-Candidate Matching: Effortlessly assign candidates to employers and document every placement with precision.
  • Comment Management: Log and manage comments for each placement, enabling smooth communication and transparency.
  • Status Updates: Keep employers informed by updating placement statuses, ensuring everyone stays on the same page.
  • Seamless Record Organization: Filter, sort, and search through placement records to quickly access the information you need.

StaffEasy's Placement Management system helps you simplify and optimize your staffing operations, ensuring candidates find the right opportunities and employers get the right talent.

Interviews

StaffEasy's Interview Management system makes scheduling and conducting interviews a breeze. Designed to enhance communication and organization, it ensures employers and candidates have a seamless interview experience.

Key Features:

  • Streamlined Scheduling: Schedule interviews effortlessly by selecting employers and candidates, specifying dates, times, and interview types (physical or virtual).
  • Virtual Interview Support: Integrate with Zoom to enable virtual interviews directly through the platform, complete with meeting ID and password fields.
  • Automated Notifications: Send reminders to employers and candidates about upcoming interviews, ensuring everyone stays on track.
  • Feedback Collection: Automatically request feedback from employers after interviews to evaluate the process and candidates' performance.
  • Interview Types: Manage both physical and virtual interviews, including venue details or secure meeting links for virtual sessions.
  • Internal Notes: Add private notes visible only to administrators for better coordination and record-keeping.
  • Employer Communication: Include comments visible to employers to keep them informed about interview details.
  • Record Organization: Easily access past and upcoming interviews, ensuring you stay organized and efficient.

StaffEasy's Interview Management system ensures that every interview is well-organized and productive, making it easier to connect the right candidates with the right opportunities.

Invoices

StaffEasy's Invoice Management system simplifies your billing process, ensuring accurate and efficient financial transactions. Whether you're managing payments for placements or other services, StaffEasy helps you stay organized and professional.

Key Features:

  • Easy Invoice Creation: Generate invoices for employers or candidates with customizable titles, descriptions, and due dates.
  • Online Payments: Enable users to pay invoices online securely, or approve payments manually from the admin backend.
  • Automatic Invoice Generation: Create invoices automatically for specific actions, such as candidate placements or service orders.
  • Categorized Invoices: Organize invoices into categories for better sorting and easier tracking.
  • Notification System: Notify users via email when an invoice is created or approved, complete with payment links for convenience.
  • Filter and Search: Quickly find invoices by user, status, category, or date using advanced filtering options.
  • Approval Workflow: Approve invoices with a single click and notify users instantly, keeping your billing process transparent and efficient.
  • Export Options: Export invoice data for offline record-keeping or detailed financial analysis.

StaffEasy's Invoice Management system is designed to streamline your billing operations, giving you the tools to maintain professionalism and accuracy in every transaction.

Vacancies

StaffEasy's Vacancies Management feature makes it simple to post, manage, and track job opportunities, helping you connect employers with the right candidates efficiently. With its intuitive interface and powerful tools, managing vacancies has never been easier.

Key Features:

  • Create Vacancies: Quickly post job opportunities with detailed descriptions, locations, salaries, and closing dates to attract the right candidates.
  • Category-Based Sorting: Assign vacancies to categories to help candidates find positions that match their interests and qualifications.
  • Application Tracking: Monitor the number of applications submitted for each vacancy and manage candidates efficiently.
  • Custom Filters: Use advanced filtering options to sort vacancies by category, status, creation date, and more.
  • Public and Private Listings: Control vacancy visibility by enabling or disabling postings as needed.
  • Candidate Shortlisting: Easily shortlist top candidates for each position and keep track of their progress through the hiring process.
  • Seamless Updates: Edit, update, or close vacancies in real-time to keep your job board accurate and up-to-date.
  • Integrated Application Review: View candidate applications directly from the vacancy listing, with tools to download CVs, view profiles, and communicate with applicants.

StaffEasy's Vacancies Management system empowers you to streamline your recruitment efforts, making it easier to match talent with opportunity while maintaining a professional and organized process.

Contracts

StaffEasy's Contracts Management feature helps you create, manage, and track contracts with ease. Designed to streamline the agreement process, it ensures that all parties can securely review, sign, and access contracts online.

Key Features:

  • Custom Contract Creation: Easily draft contracts using templates or create them from scratch with placeholders for names, signatures, and dates.
  • Online Signature Capture: Allow candidates and employers to sign contracts digitally using a secure, web-based signature system.
  • Multi-Signatory Support: Include multiple signatories in a single contract, ensuring all relevant parties are covered.
  • Email Notifications: Automatically notify signatories when contracts are ready for signing or when others have completed their signatures.
  • PDF Downloads: Provide signed parties with downloadable PDF versions of their contracts for easy record-keeping.
  • Contract Templates: Save time with reusable templates for frequently used agreements, making contract creation fast and consistent.
  • Status Tracking: Monitor which contracts are signed, pending, or completed at a glance.
  • Admin Notes: Add internal notes to contracts for better organization and collaboration within your team.

StaffEasy's Contracts Management system simplifies the contract lifecycle, ensuring that your agreements are handled professionally, efficiently, and securely.

Messaging

StaffEasy's advanced messaging system combines email and text messaging to help you communicate effectively with employers and candidates. Whether you need to send bulk messages or personalized updates, StaffEasy has the tools to keep your audience informed and engaged.

Email Messaging Features:

  • Instant or Scheduled Emails: Send messages immediately or schedule them for a specific date and time to optimize engagement.
  • Reusable Templates: Create and manage email templates to save time and maintain consistency in your communication.
  • Rich Content Support: Craft messages with dynamic content, attachments, and links for a professional touch.
  • Automatic Notifications: Notify users about important updates, such as invoice creation, interview schedules, or application status changes.
  • Attachment Management: Easily attach resumes, invoices, and other documents generated directly within StaffEasy.
  • Advanced Filters: Search and filter messages by recipient, status, or date for efficient communication management.

Text Messaging Features:

  • Bulk SMS Messaging: Send text messages to multiple candidates or employers simultaneously for quick updates.
  • Custom SMS Gateways: Choose and configure your preferred SMS gateway for seamless message delivery.
  • Recipient Flexibility: Target specific users, groups, or custom phone numbers for tailored communication.
  • Message Templates: Save frequently used text message content as templates for easy reuse.
  • Character Counter: Monitor message length to optimize costs and ensure concise communication.
  • Scheduling Options: Schedule text messages for future delivery, ensuring timely communication.

StaffEasy's messaging system keeps your communication efficient, professional, and impactful, making it easier to stay connected with your users and maintain engagement at every stage of the process.

Website Builder

StaffEasy's Web Builder empowers you to create a professional and fully customizable website that aligns with your brand. With an intuitive interface and flexible design options, you can make your site stand out and provide an excellent user experience.

Key Features:

  • Template Installation: Choose from a variety of professionally designed templates to give your website a unique and polished look.
  • Template Customization: Modify templates to match your brand's colors, layout, and content with easy-to-use settings and tools.
  • Color Scheme Control: Customize the major colors of your site to ensure it aligns with your visual identity.
  • Dynamic Content Management: Add and edit content for pages like About Us, Services, or Contact to keep your site informative and engaging.
  • Menu Customization: Organize and update your navigation menus to make it easier for visitors to find what they need.
  • Logo and Icon Upload: Personalize your site by uploading your company logo and favicon for a professional finish.
  • Responsive Design: Ensure your site looks great on all devices, including desktops, tablets, and smartphones.
  • Real-Time Updates: See changes take effect instantly, allowing you to experiment and perfect your website design with confidence.

StaffEasy's Web Builder gives you complete control over your online presence, enabling you to create a beautiful and functional website that reflects your brand's values and mission.